Kyung Hee University (KHU) is set to introduce a new campus Space Management System this March, developed by the Facility Management Team. Based on the information on campus facilities, the system is expected to make reserving and managing campus spaces much easier.

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Available facilities for reservation at the library, Kyung Hee University Seoul Campus

Photo : khu-kr.libcal (lib.khu.ac.kr)

Introduction of the New Campus Space Management System

The new campus Space Management System is a web-based platform that allows users to view and manage campus spaces more efficiently by integrating space data from both campuses into a single database.

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Discussions about the introduction of the system began in 2022, and practical design work started in late 2024.

Over the past six months, the Facility Management Team has collected detailed information on campus buildings and spaces, updated floor plans, and constructed the database infrastructure. The Facility Management Team explained, “The system is currently in its inspection phase, verifying whether actual space usage matches the data recorded in the system.”

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In addition, new regulations related to the Space Management System will be enacted alongside its launch. Under these regulations, each user will be granted different levels of access, ensuring convenient access to relevant spaces.

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Space Management System Expected to Enhance Campus Convenience

Through the introduction of the new Space Management System, the most noticeable change will be in the space reservation process.

Because the previous reservation system covered only certain campus spaces, students often had to experience inconvenience of checking whether a desired facility was included in the system. In many cases, some spaces required separate reservation procedures through student associations or administrative offices, leading to confusion and inconvenience.

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Park Hyun-soo, student in the Dept. of English Language and Literature, shared his experience, “I wanted to reserve the World Seminar Room in the College of Humanities, but I could not find any information about it in the existing reservation system. Later, I found out that it wasn’t managed through the system and had to be reserved separately through the college student association.”

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The new Space Management System aims to resolve these issues by integrating all campus spaces into one unified platform. It will also provide real-time information on space availability. Students will be able to search for and reserve spaces in one place, as well as check available time slots in advance to plan their schedules more efficiently.

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Park Se-eun, student in the Dept. of English Language and Literature expressed expectation for the new system: “It will be much more convenient not having to search for where to reserve a facility. Being able to check the real-time availability within the system will also help with planning.”

Currently in its final preparation stage, the official implementation of the system is scheduled in March. By enabling integrated management of all campus spaces and offering real-time usage information, the University expects the system to enhance the overall quality of student life.